Video conferencing software has become the backbone of remote work, hybrid classrooms, telehealth visits, and global sales demos. In 2025, these digital meeting solutions are not just “nice to have” — they’re mission-critical infrastructure. Modern Video Conferencing Software bundles HD video/audio, screen sharing, chat, whiteboards, recording, and deep integrations with calendars and business apps. Organizations use these platforms to reduce travel costs, speed decision-making, and keep distributed teams aligned across time zones.
Adoption grew fast during the early pandemic years, but the category evolved dramatically since then. Today’s remote collaboration platforms add AI-powered meeting notes, live transcription, background noise removal, breakout rooms, and built-in webinar functionality — features that make virtual meetings more productive and easier to scale. Demand spans industries: businesses use enterprise video tools for company-wide town halls and sales calls; educators rely on virtual classroom features; healthcare providers need HIPAA-capable telehealth sessions; and marketing teams use webinar software to generate and nurture leads.
Quick Links
What is Video Conferencing Software?
Video conferencing software (also called online meeting tools or virtual conferencing apps) lets two or more people connect face-to-face over the internet using video and audio. Unlike plain voice calling, modern platforms layer visual cues, screen and file sharing, text chat, meeting recording, whiteboards, polls, and integrations with calendars and CRM systems. These capabilities turn a simple call into a structured, trackable collaboration session.
At its core, video conferencing bridges physical distance. Teams scattered across cities or continents can meet as if they were in the same room. Educators use it to create interactive virtual classrooms; doctors use it for secure patient consultations; and businesses use it for everything from one-on-one check-ins to global conferences. Most solutions now include mobile apps, ensuring participants can join from laptops, tablets, or smartphones without losing functionality.
Key features of video conferencing platforms include:
- HD video and audio: Clear, stable communication for professional interactions.
- Screen sharing and collaboration tools: Presentations, document sharing, whiteboards, and annotations.
- Meeting recording and transcripts: Capture sessions for review, compliance, or training.
- Chat and engagement tools: Polls, Q&A, and breakout rooms for interactivity.
- Security and compliance: Encryption, password-protected meetings, and industry-specific compliance (like HIPAA).
- Integrations: Sync with calendars, CRMs, and productivity tools for smoother workflows.
Ultimately, video conferencing software transforms virtual meetings into efficient, collaborative experiences. It reduces travel costs, speeds decision-making, and supports the flexible work models that are now the norm. The best platforms balance ease of use, reliability, and advanced functionality so businesses of all sizes can stay connected and productive.
Core Features You’ll See Across Platforms
- HD video & audio: Adaptive streaming and bandwidth optimization for variable network quality.
- Screen sharing & multi-presenter support: Present slides, apps, or full screens; hand-off presenter controls.
- Text chat & file sharing: Persistent chat during and after meetings; attach files and links.
- Recording & transcripts: Cloud/local recording with searchable transcripts for compliance and recap.
- Breakout rooms & polling: Small-group discussions and audience engagement during webinars or classes.
- Security & compliance: End-to-end encryption options, single sign-on (SSO), and enterprise compliance features.
- Integrations: Calendar (Google/Microsoft), LMS, CRM, and identity providers for seamless workflows.
Common Use Cases
- Corporate meetings: Daily standups, board meetings, remote interviews, and global all-hands.
- Remote education: Virtual classrooms, office hours, labs with interactive whiteboards, and LMS integrations.
- Webinars & marketing events: Registration, attendee tracking, polls, and automated follow-ups.
- Telehealth: Secure, private video visits with recording controls and compliance options.
- Customer support & demos: Screen sharing and recording for troubleshooting and product walkthroughs.
15 Best Video Conferencing Software in 2025
1. Zoom
Zoom is a widely used Video Conferencing Software offering meetings, webinars, phone, and a collaboration suite at scale. Founded in 2011 by Eric Yuan, a former Cisco Webex engineer, Zoom quickly grew into a household name during the global shift to remote work.
Today, it has evolved beyond being just a video call app into a full collaboration suite that includes Zoom Meetings, Zoom Webinars, Zoom Phone (cloud-based calling), Zoom Events, and even Zoom Contact Center. Its platform powers millions of daily online interactions, from small team meetings to global conferences with thousands of participants.
Features
- High participant capacity and adaptive video quality.
- Meeting recordings, cloud transcripts, and searchable highlights.
- Zoom Webinars & Zoom Events for large virtual events.
- Whiteboard, polling, breakout rooms, and meeting reactions.
- App Marketplace integrations and developer platform.
Pricing
Free: basic meetings (participant & time limits).
Pro: individual hosts with longer meetings (pricing on Zoom site).
Business/Enterprise: advanced admin, SSO, phone systems, and higher participant limits. (See Zoom pricing pages for current tiers and add-ons.)
Pros
- Familiar UI and easy join flow for guests.
- Extensive integrations and ecosystem.
- Strong webinar and large-event capabilities.
Cons
- Advanced features can get pricey via add-ons.
- Some organizations raise security/configuration concerns without proper setup.
2. Microsoft Teams
Microsoft Teams combines chat, calling, document collaboration, and Video Conferencing Software in one hub. Originally launched in 2017 as part of Microsoft 365 (formerly Office 365), Teams rapidly became one of the world’s most-used virtual conferencing apps, especially in corporate and educational environments. Its growth accelerated during the global transition to remote and hybrid work, and in 2025, Teams continues to be a centerpiece of Microsoft’s cloud productivity ecosystem.
Unlike standalone online meeting tools, Microsoft Teams is deeply embedded into Microsoft 365, which means users can schedule a video call directly from Outlook, co-edit documents in Word or Excel during a meeting, and store recordings in OneDrive or SharePoint.
Features
- Persistent chat, file collaboration, and threaded channels.
- Live captions, meeting recordings, and AI meeting summaries (where available).
- Together mode, breakout rooms, and webinar support.
- Deep Microsoft 365 integration and enterprise-grade security.
Pricing
Microsoft Teams Essentials and Microsoft 365 Business tiers (pricing varies by plan and region). Example callouts appear on Microsoft’s plan comparison page.
Pros
- Best choice if your org already uses Microsoft 365.
- Scales from small teams to global enterprises.
- Strong compliance and admin controls.
Cons
- Can feel complex for non-Microsoft shops.
- Desktop client and admin console have a learning curve.
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3. Google Meet
Launched as a successor to Google Hangouts, Meet has grown into one of the most widely used virtual conferencing apps in education, small businesses, and organizations that rely heavily on Google services. Its strongest appeal lies in its seamless integration with Gmail, Google Calendar, Google Docs, and other Workspace tools, making it effortless to schedule, join, and manage meetings directly from the apps people already use daily.
Unlike some heavier platforms, Google Meet is entirely browser-friendly. Guests can join meetings instantly without downloading additional software, making it ideal for quick client calls, classroom sessions, or casual check-ins.
Features
- Browser-based meetings with robust calendar invites.
- Live captions, noise cancellation, and background effects.
- Recording to Google Drive (paid tiers).
- Integration with Google Docs, Calendar, and Workspace apps.
Pricing
Free tier available with basic capabilities.
Paid Workspace plans (starting tiers add recording, higher participant limits, and admin controls). See Google Workspace pricing for details.
Pros
- Extremely easy for guest participants (no plugin).
- Tight Google Workspace integrations.
- Good value for education and SMBs.
Cons
- Feature set behind Workspace tiers.
- Less suited to complex webinar/event needs compared with specialized webinar platforms.
4. Cisco Webex
Cisco Webex is an enterprise-grade Video Conferencing Software with strong security features and a long track record in corporate meeting rooms. Developed by Cisco Systems, one of the world’s leading networking and security companies, Webex has earned a strong reputation for reliability, enterprise-grade security, and hardware integrations. In 2025, it remains a go-to choice for organizations that demand robust compliance, advanced administrative controls, and scalable hybrid work solutions.
Webex started as a conferencing tool in the late 1990s and was acquired by Cisco in 2007. Since then, it has evolved into a complete remote collaboration platform, offering video meetings, cloud calling, messaging, webinars, and events — all within a unified ecosystem.
Features
- AI-powered meeting summaries, noise removal, and cloud recording.
- Integrated messaging, calling, and webinars.
- Advanced meeting security, host controls, and analytics.
- Hardware-friendly for conference rooms and enterprise deployments.
Pricing
Free tiers available; paid plans scale with participant counts and cloud recording quotas. See Webex pricing for plan comparisons.
Pros
- Enterprise-level security & compliance.
- Strong room-system and hardware integrations.
- Rich feature set for large organizations.
Cons
- Some features are complex to configure.
- UI updates have been gradual — may feel less modern to some users.
5. GoToMeeting
GoToMeeting is a long-standing online meeting product that delivers reliable business meetings and webinar add-ons. GoToMeeting has evolved alongside its parent company’s suite of tools, which include GoTo Webinar, GoTo Training, and GoTo Connect. This means organizations can easily scale from small internal meetings to full webinars and training events within the same ecosystem.
Unlike some competitors that focus heavily on advanced collaboration extras, GoToMeeting prioritizes delivering fast, reliable online meetings with strong audio and video quality. Its simple, business-first design makes it popular with law firms, consultants, SMBs, and enterprises needing consistent performance.
Features
- HD video, screen sharing, meeting lock, and moderator controls.
- Dial-in phone options and meeting transcripts (depending on plan).
- Integration with calendars and conferencing room hardware.
Pricing
Business-tier plans (example: Business plan at around $16/month billed annually — always verify latest pricing on GoTo’s site).
Pros
- Reliable performance on varied networks.
- Strong phone/dial-in support for global attendees.
- Simple admin and meeting controls.
Cons
- Less extensive app marketplace than Zoom/Teams.
- Webinar features often require separate add-ons.
6. BlueJeans (by Verizon)
BlueJeans was a once-popular cloud-based Video Conferencing Software that gained recognition for its enterprise-grade interoperability and strong video/audio performance. Founded in 2009 and later acquired by Verizon in 2020, BlueJeans was designed to simplify video collaboration across businesses by offering high-quality cloud video calling that worked seamlessly with existing room systems and hardware.
For many years, BlueJeans was considered a reliable alternative to Zoom and Webex, particularly in industries like healthcare, education, and large-scale enterprises that valued its stability and integration options. One of its standout strengths was its ability to bridge traditional conference room systems (like Polycom or Cisco hardware) with cloud-based meetings.
Features
- Interoperability with room systems and major calendar platforms.
- Meetings, events, and recording.
- Multi-device support and enterprise features.
Pricing
BlueJeans offered tiered plans prior to sunset. Because Verizon retired the product, confirm migration paths and contractual obligations with Verizon if you are an existing customer.
Pros
- Strong interoperability and enterprise focus.
- Good media quality.
Cons
- Product sunset means no new signups; choose an active alternative.
- Existing customers must plan migration.
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7. RingCentral Video
RingCentral Video is part of RingCentral’s unified communications suite — combining phone, messaging, and meetings under one vendor. Unlike standalone virtual conferencing apps, RingCentral Video is tightly integrated into the broader RingCentral platform.
That means organizations don’t need to juggle multiple vendors for phones, video calls, and messaging — everything is accessible in one interface. This is especially useful for IT teams that want streamlined administration, unified billing, and consistent security policies.
Features
- Integrated phone + messaging + meetings in a single platform.
- Cloud recordings, large meeting support, and admin analytics.
- AI features for call and meeting insights (in some plans).
Pricing
RingCentral’s plans vary by bundled UCaaS features; RingCentral Video Pro+ and higher tiers provide expanded meeting limits and advanced features (see RingCentral pricing pages).
Pros
- Great if you want voice, messaging, and meetings from one vendor.
- Strong enterprise feature set and reliability.
Cons
- Bundled pricing can complicate pure meeting-only comparisons.
- Steeper learning curve for admin consoles.
8. Zoho Meeting
Zoho Meeting is a compact online meeting and webinar tool within the Zoho ecosystem. Originally launched to provide SMBs with a simple digital meeting solution, Zoho Meeting has steadily grown into a versatile platform for both internal collaboration and external customer-facing events.
This makes Zoho Meeting stand out as more than just a virtual conferencing app — it doubles as a marketing and customer engagement tool. In 2025, Zoho Meeting emphasizes privacy-first design and affordability. Unlike some competitors that gate advanced features behind expensive enterprise tiers, Zoho Meeting includes essentials such as recording, screen sharing, and webinar tools even at lower-tier plans.
Features
- Browser-based meetings and webinars, screen & remote control, polls, and Q&A.
- Cloud recording and attendee reports for webinars.
- Integration with Zoho CRM and other Zoho apps.
Pricing
Competitive pricing with plans for meetings and webinars; see Zoho Meeting pricing page for specific tiers and webinar capacities (up to thousands of attendees with webinar add-ons).
Pros
- Excellent value when you already use Zoho apps.
- Simple, browser-first experience for attendees.
- Strong webinar analytics and marketing integrations.
Cons
- Ecosystem lock-in if you heavily customize Zoho-only integrations.
- Advanced enterprise features are less mature than large UCaaS vendors.
9. Whereby
Whereby is a lightweight, browser-based video conferencing tool focused on simplicity and permanent room links. At its core, Whereby focuses on delivering virtual conferencing apps that work instantly from any modern browser. Meeting hosts can create a permanent meeting link (e.g., whereby.com/yourname), which can be reused across multiple sessions.
Over the years, Whereby has expanded beyond simple meetings by introducing custom branding, recording, and embedded video SDKs. The embedded API allows businesses to integrate Whereby’s video features directly into their websites or applications, making it a strong choice for telehealth platforms, online education providers, or SaaS products that need in-app video calling.
Features
- Browser-only meetings (no downloads), permanent room links, and easy guest access.
- Custom branding, recording, and basic admin controls for paid tiers.
- SDK / Embedded options for adding video to your site or app.
Pricing
Free tier for single rooms; Pro and Business plans add unlimited rooms, branding, and increased participant capacity. See Whereby pricing for current details.
Pros
- Extremely easy for guests—no app installs.
- Clean UX and fast setup for small teams or consultants.
Cons
- Not built for large-scale webinars or advanced enterprise needs.
- Feature set is intentionally lightweight.
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10. Lifesize
Lifesize provides cloud video conferencing and room systems that bridge hardware and cloud meetings. Over the years, the company evolved to offer a full suite of remote collaboration platforms that combine high-quality meeting software with enterprise-grade cameras, room systems, and centralized management tools.
While many virtual conferencing apps focus on being lightweight and browser-based, Lifesize specializes in environments where physical meeting rooms and hybrid work setups play a central role. Its video conferencing hardware — from conference cameras to touchscreen meeting room systems — integrates directly with its cloud platform, creating a seamless experience for both in-person and remote participants.
Features
- Cloud meetings, room system integrations, and centralized device management.
- Recording, analytics, and SSO options for enterprises.
- Designed to support physical conference rooms and remote participants.
Pricing
Pricing tiers for hosts and room systems; pricing sources list plans starting around low-to-mid monthly per-host pricing — verify current Lifesize plans on the vendor page.
Pros
- Strong hardware + cloud integration for conference rooms.
- Simple cloud management for devices.
Cons
- Hardware adds upfront costs.
- Pure software-only competitors may offer more features for the same price.
11. Slack Huddles
Slack Huddles is Slack’s lightweight, real-time audio and video option built into Slack channels and DMs. Unlike traditional Video Conferencing Software, which focuses on scheduled meetings and webinars, Huddles is designed for spontaneous, informal conversations that mimic the quick “hallway chats” of an office environment. It brings the ease of ad-hoc collaboration into Slack’s channels and direct messages, making it an excellent tool for distributed teams that want to stay connected throughout the workday.
Introduced in 2021, Slack Huddles quickly gained traction among teams that already relied on Slack for messaging and file sharing. By embedding video and audio directly into Slack channels, it removed the need to open external apps like Zoom or Teams for every quick sync.
Features
- Instant audio/video sessions inside Slack channels/DMs.
- Screen sharing, hand-raising, clips, and presence-based ease.
- Notes and recordings depending on Slack plan.
Pricing
Huddles are available in Slack free and paid plans with differences in participant limits and duration (see Slack pricing for details).
Pros
- Super convenient for teams already using Slack.
- Low friction — start a huddle in one click.
Cons
- Not designed for large webinars or formal events.
- Feature depth is limited compared to full meeting platforms.
12. ClickMeeting
ClickMeeting markets itself as webinar-focused Video Conferencing Software with strong marketing and training features. Launched in 2011, ClickMeeting has carved out a niche in the crowded remote collaboration platform market by prioritizing lead generation and online education.
It’s used by companies to host product launches, online courses, training workshops, and sales webinars that often serve hundreds or thousands of attendees. What sets ClickMeeting apart is its emphasis on audience engagement — offering tools like polls, Q&A sessions, and surveys that make webinars interactive rather than one-way broadcasts.
Features
- Webinar automation, registration pages, polls, and surveys.
- Multistreaming to socials, branded landing pages, and analytics.
- On-demand / evergreen webinar scheduling.
Pricing
Tiered webinar plans and event-based pricing (plans often scale by attendee seats and features). See ClickMeeting pricing for current packages.
Pros
- Strong webinar marketing toolset and analytics.
- Good for lead gen and training workflows.
Cons
- Less suited for quick ad-hoc team meetings.
- Feature set focuses on webinars — not a one-size-fits-all meeting app.
14. Jitsi Meet
Jitsi Meet is a free and open-source video conferencing project designed for private, self-hosted meetings. The Jitsi project started in 2003 as a VoIP and instant messaging client, later evolving into a robust open-source video conferencing solution. Today, it is maintained by 8×8 Inc. and supported by a vibrant open-source community.
One of the biggest strengths of Jitsi Meet is its flexibility. Out of the box, users can start a meeting with a single click in their browser, without creating an account. For advanced use cases, organizations can deploy Jitsi Meet on their own infrastructure, ensuring data sovereignty and compliance with industry regulations.
Features
- Browser-based meetings with optional self-hosting.
- End-to-end encryption options, recording (with additional set-up), and SIP integration.
- Flexible for embedding or running on private infrastructure.
Pricing
Core software is free. Hosted services, managed support, or Jitsi SaaS variants may have fees from third parties. See Jitsi resources for hosting and recording details.
Pros
- No-cost core offering with strong privacy controls.
- Great for tech-savvy teams or organizations that value OSS.
Cons
- Lacks enterprise polish and built-in admin controls of bigger vendors.
- Recording and advanced features need extra configuration.
15. Adobe Connect
Adobe Connect is a robust training and webinar platform focused on interactive learning, courses, and multimedia events. Originally launched in the early 2000s, Adobe Connect has evolved into one of the most feature-rich remote collaboration platforms for education, corporate training, and government use.
Its unique strength lies in its “pods” — customizable modules for chat, polls, Q&A, file sharing, and video streams — that let hosts design virtual classrooms or event layouts tailored to their needs. This makes Adobe Connect especially appealing for universities, enterprises, and government agencies that need more than a simple meeting tool.
Features
- Persistent virtual rooms, content libraries, and rich multimedia integration.
- Breakout pods, quizzes, and role-based presenter controls.
- Good options for compliance-focused training.
Pricing
Annual per-host pricing and add-ons; Adobe lists base plans by host and room capacity (e.g., Standard and Premium per-host/per-year pricing). Check Adobe’s pricing page for exact tiers.
Pros
- Excellent for structured training and interactive courses.
- Fine-grained control over room layout and presenter tools.
Cons
- Can be complex to set up and manage.
- Higher cost for content-rich or enterprise deployments.
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How to Choose the Right Video Conferencing Software
Choosing the right Video Conferencing Software requires matching platform strengths to your specific needs. With dozens of providers in the market, the ideal choice comes down to how you plan to use the software, what features are essential, and how the tool fits into your organization’s workflow and budget. Below are the key factors to consider.
Use case & scale
Start by identifying the primary use case. For training and education, select platforms with strong classroom tools such as whiteboards, breakout rooms, and LMS integrations — options like BigBlueButton or Adobe Connect shine here. For marketing and webinars, prioritize webinar-first tools that include registration, analytics, and event automation such as ClickMeeting or Zoom Webinars. Enterprises that need a unified communications approach should focus on platforms that combine calling, messaging, and meetings in one hub, such as Microsoft Teams, RingCentral, or Cisco Webex.
Pricing & total cost of ownership
Pricing goes beyond the headline per-user/month rate. Consider add-ons like webinar modules, phone lines, additional cloud recording, and advanced analytics. Hardware costs such as conference cameras, room systems, or headsets can also add up. Some vendors bundle video meetings into broader UCaaS or productivity suites, which affects ROI and overall adoption. Be sure to model total cost of ownership over at least 12–24 months.
Ease of use
The best platform is one your team and clients will actually use. Browser-based join flows and one-click guest access reduce friction, especially for external meetings and large events. Lightweight platforms such as Whereby, Google Meet, or Jitsi offer simplicity, while larger tools may involve more setup but add enterprise depth.
Integrations & workflow
Your existing tech stack should guide your choice. Organizations using Google Workspace will benefit from Google Meet’s tight calendar and document integration. Those on Microsoft 365 should lean toward Microsoft Teams. If CRM integrations and marketing automation are priorities, platforms like ClickMeeting or Zoom with robust CRM and webhook connectors may be a better fit.
Security & compliance
For enterprises, healthcare providers, and finance organizations, compliance and governance features are non-negotiable. Look for SSO, multi-factor authentication, audit logs, and certifications like HIPAA or SOC2. Vendors such as Cisco Webex, Microsoft Teams, and enterprise editions of RingCentral place significant emphasis on security and compliance.
Recording, transcripts & AI
AI is becoming a core differentiator. Features like real-time transcription, automated summaries, and meeting insights save time and enhance productivity. Platforms like Zoom and Microsoft Teams already offer advanced AI capabilities, though some features may be gated behind premium add-ons. Confirm whether AI tools are included in your plan or require additional investment.
Reliability & support
Finally, reliability matters most when meetings are mission-critical. Prioritize platforms with a strong uptime record, global data centers, and responsive enterprise support. Dedicated dial-in numbers, call bridging, and 24/7 technical assistance can be invaluable for global teams or organizations that cannot risk downtime.
Final Thoughts on Video Conferencing Software
Video conferencing has matured into a strategic platform category: it’s part collaboration tool, part content engine, and part business operations technology. In 2025, the lines between meetings, webinars, calling, and asynchronous collaboration continue to blur, and businesses increasingly treat these platforms as critical infrastructure rather than simple communication utilities.
Several trends define this evolution. First, AI-powered assistance is now central to most platforms, automating meeting notes, summaries, and action items. These features reduce administrative burden and make virtual sessions more actionable. Second, hybrid work integration remains a priority, with platforms emphasizing smooth experiences between in-office conference rooms and remote participants. Hardware-software ecosystems like Cisco Webex and Lifesize continue to bridge this gap.
Third, compliance and security have become baseline requirements. With sensitive data often shared in meetings, companies are demanding certifications like HIPAA, SOC2, and GDPR compliance, alongside enterprise features such as end-to-end encryption, audit trails, and SSO. Vendors catering to healthcare, finance, and global enterprises have invested heavily here.
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