Tracking the right metrics is how companies turn strategy into results. KPI software centralizes business metrics into dashboards, automates data refreshes, and makes performance reporting repeatable and actionable. With the right tool, you can measure progress against targets, spot trends early, and hold teams accountable to outcomes — not just activity.
Effective KPI tools transform raw data into actionable insights. They connect to your data sources, let you model formulas for conversion, retention, revenue per user, cost per acquisition, or other key performance indicators, and display them on clean, intuitive dashboards with alerts. This allows teams to make quick, data-driven decisions that drive growth and efficiency.
Below is a curated list of 15 strong KPI solutions for 2025. The list includes dashboard-first tools, embedded analytics platforms, and enterprise BI systems. Each entry provides a brief company overview, key features, pricing notes, pros & cons, and an explanation of why the software works well for KPI tracking. Use this guide to find the right tool for your team size, data stack, and reporting cadence.
Quick Links
What is KPI Software?
KPI software is a digital tool that helps organizations track, measure, and analyze their key performance indicators (KPIs) in one centralized platform. Instead of relying on spreadsheets or manual reports, businesses use KPI software to automate data collection, visualize metrics in dashboards, and monitor progress toward strategic goals in real time.
These platforms connect directly to data sources like CRMs, financial systems, marketing tools, and databases to provide up-to-date insights. With KPI tracking software, managers can set measurable targets, compare actual performance against goals, and identify trends or issues before they become major problems.
Common features of KPI software include:
- Custom dashboards for visualizing performance metrics.
- Automated reporting that saves time and reduces errors.
- Goal tracking and alerts when KPIs fall outside thresholds.
- Data integrations with business apps and cloud platforms.
- Collaboration tools that keep teams aligned on performance.
15 Best KPI Software
1. Databox
Databox helps teams centralize metrics and build performance dashboards quickly, making it one of the most popular KPI software platforms for small to mid-sized businesses. Founded with the mission of making KPI tracking simple and accessible, Databox is especially favored by marketing, sales, and operations teams that need real-time visibility into performance without relying on data analysts. The platform emphasizes ease of use, offering hundreds of pre-built connectors to common tools like HubSpot, Google Analytics, Salesforce, and Stripe, so users can start visualizing data within minutes.
Features
- Easy connectors to common sources (Google Analytics, HubSpot, Stripe, Salesforce).
- Drag-and-drop KPI cards and visual scorecards.
- Mobile and Slack alerts for threshold breaches.
- Daily snapshots and scheduled report emails.
- Metric layering, comparative periods, and goal tracking.
Pricing
Databox uses tiered plans with a free tier for basic dashboards and paid plans for more data sources and users. Pricing typically scales by the number of data sources, dashboards, and frequency of refresh.
Pros
- Fast time-to-value with many prebuilt templates.
- Great mobile and Slack integration for adoption.
- Intuitive KPI setup for non-technical users.
Cons
- Can get pricey as you add many connectors.
- Advanced data modeling is limited compared to BI tools.
Why it’s good for KPI tracking
Databox is ideal when you want fast KPI visibility across marketing and sales without heavy BI overhead. Its KPI tracking software strengths are prebuilt connectors, goal cards, and alerting — perfect for teams who need performance dashboard tools that drive daily decisions.
Also Read: How to Edit WooCommerce Emails with MailPoet
2. Klipfolio
Klipfolio is a cloud-based KPI dashboard platform that gives businesses full control over how they design, calculate, and share performance metrics. Unlike plug-and-play tools that focus on simplicity, Klipfolio appeals to data-driven teams that want the flexibility to create custom visualizations and formula-driven KPI boards tailored to their unique business needs. Its origins are rooted in helping organizations move beyond static reports, giving them a dynamic way to monitor metrics in real time and schedule automated reporting.
At the heart of Klipfolio is its ability to connect to dozens of data sources, ranging from CRMs and financial systems to spreadsheets, SQL databases, and cloud applications.
Features
- Highly customizable widgets (“Klips”) and formula language.
- Live data connections, caching rules, and custom data pipelines.
- Sharing, scheduled PDF exports, and public dashboards.
- Role-based access and designer mode for advanced layouts.
- Prebuilt templates for marketing, sales, finance metrics.
Pricing
Klipfolio offers several subscription tiers with limits on dashboards and users. They typically provide a trial and scale pricing as you add dashboards or users.
Pros
- Powerful customization for complex KPI logic.
- Good for cross-functional dashboards that combine many sources.
- Strong export and share options.
Cons
- Steeper learning curve than plug-and-play KPI tools.
- Design flexibility can overwhelm casual users.
Why it’s good for KPI tracking
Klipfolio is a strong performance dashboard tool when your KPIs require custom calculations or blending multiple sources. Analysts can create sophisticated KPI cards while business users get polished dashboards to monitor progress.
3. Geckoboard
Geckoboard is a KPI dashboard tool designed to make business performance visible at a glance. Unlike complex BI platforms, it focuses on simple, live dashboards that give teams instant access to the most important metrics. Built for operational visibility, Geckoboard makes it easy to keep everyone aligned by displaying real-time performance dashboards on TVs, in offices, or embedded into intranets. This focus on clarity and accessibility has made it a popular choice for customer support teams, sales teams, and startups that want to keep KPIs front and center.
The platform offers pre-built integrations with popular business apps such as Google Analytics, Zendesk, Salesforce, and Shopify, enabling quick setup without technical expertise.
Features
- Clean, TV-friendly dashboards and widgets.
- Prebuilt integrations (CRMs, analytics, spreadsheets).
- Alerts and Slack notifications for important thresholds.
- Quick setup and drag-and-drop widget arrangement.
- Public and private dashboard sharing.
Pricing
Geckoboard uses per-dashboard/per-user plans with downsized tiers for small teams. They typically include a free trial.
Pros
- Extremely easy to set up and maintain.
- Excellent for executive or ops displays that need clarity.
- Low friction adoption for non-technical teams.
Cons
- Less powerful for deep data modeling or ad-hoc analysis.
- Fewer customization options than enterprise BI tools.
Why it’s good for KPI tracking
If your goal is high adoption and immediate visibility, Geckoboard gives you crisp KPI dashboards that teams actually look at. It’s one of the best key performance indicator tools for operational teams needing a “single source” display.
4. Grow (Grow.com)
Grow is a no-code KPI and metrics platform designed for businesses that want to consolidate data from multiple sources into unified dashboards. Built with growth-focused teams in mind, it simplifies reporting and empowers decision-makers with real-time insights. Unlike heavier BI solutions that often require technical expertise, Grow prioritizes accessibility, enabling managers and non-technical staff to track KPIs without writing SQL or building complex data models.
The platform connects seamlessly to a wide range of data sources including CRMs, e-commerce platforms, financial systems, and marketing tools.
Features
- Data warehouse connectors and ETL light capabilities.
- No-code metric builders and data modeling layer.
- Prebuilt templates for SaaS, e-commerce, and marketing KPIs.
- Alerts, goal tracking, and drilldowns.
- Collaboration features and embedded dashboards.
Pricing
Grow offers tiered pricing, usually based on data sources, users, and data volume. They position plans for small businesses through mid-market.
Pros
- Balanced power and ease of use; still accessible to non-technical users.
- Good for cross-team KPI alignment (finance, product, marketing).
- Strong visual storytelling tools.
Cons
- Complex queries sometimes need upstream data prep.
- Enterprise-level analytics may require more advanced BI.
Why it’s good for KPI tracking
Grow shines as KPI tracking software for growth and ops teams who want meaningful dashboards without building a full analytics stack. It’s pragmatic: powerful enough for metric modeling, simple enough for daily users.
5. Tableau
Tableau is one of the most recognized names in business intelligence (BI) and KPI software, trusted by enterprises and data-driven organizations worldwide. Known for its flexible dashboards and deep analytics capabilities, Tableau enables businesses to transform complex datasets into interactive KPI visualizations that reveal trends, patterns, and opportunities for improvement. It is widely used by analysts, data teams, and executives who need to turn raw data into actionable insights.
The platform supports connections to virtually any data source — from spreadsheets and SQL databases to cloud-based warehouses like Snowflake, BigQuery, and Redshift. Users can combine data from multiple sources, apply transformations, and create custom calculations to track highly specific KPIs.
Features
- Advanced visualizations and interactive dashboards.
- Strong data blending and calculated fields.
- On-premise and cloud deployments.
- Tableau Prep for data transformation.
- Role-based sharing and collaboration via Tableau Server/Online.
Pricing
Tableau uses seat-based licensing (Creators, Explorers, Viewers) with options for cloud-hosted or server deployments. Cost varies by role count and deployment choice.
Pros
- Extremely powerful for data exploration and complex KPI modeling.
- Broad community and learning resources.
- Scales from analyst use to enterprise governance.
Cons
- Can be expensive and requires analyst skills.
- Initial setup and governance take work.
Why it’s good for KPI tracking
For organizations that require deep analysis and custom KPI logic, Tableau remains a top choice. It’s the go-to for teams that need performance dashboard tools to support advanced analytics, exploratory dashboards, and robust data governance.
Also Read: How to Speed Up Sales with WooCommerce One Page Checkout
6. Microsoft Power BI
Microsoft Power BI is a powerful business analytics and KPI software that has become a go-to solution for companies invested in the Microsoft ecosystem. Known for its seamless integration with Azure, Excel, and Office 365, Power BI provides organizations with enterprise-ready dashboards and reporting tools at a cost that is often more accessible than other enterprise BI platforms. It’s widely adopted by startups, SMBs, and large enterprises alike due to its balance of affordability, flexibility, and scalability.
Power BI connects to hundreds of data sources, including databases, SaaS apps, and cloud storage systems, making it easy to consolidate business metrics in one place. Its drag-and-drop dashboard builder allows users to create interactive reports with charts, graphs, and KPI cards.
Features
- Rich data connectors and DAX calculation language.
- Embedded reporting and Power BI service (cloud).
- Row-level security and governance controls.
- Integration with Azure Synapse and Microsoft data services.
Pricing
Power BI has a competitive pricing model: free desktop authoring and per-user or capacity-based pricing for the cloud service (Power BI Pro and Premium).
Pros
- Excellent value for Microsoft-centric organizations.
- Strong data modeling capabilities and RBAC.
- Scales well for enterprise BI.
Cons
- DAX learning curve for complex KPI formulas.
- UI can feel technical for casual users.
Why it’s good for KPI tracking
Power BI is a robust, cost-effective KPI reporting solution if your organization already uses Microsoft tools. It’s ideal for building enterprise dashboards, automating data refreshes, and providing governed KPI views across teams.
7. Looker (Google Cloud)
Looker, now part of Google Cloud, is a modern analytics and KPI software platform that stands out for its semantic modeling layer, known as LookML. This unique approach allows organizations to define KPIs once and ensure consistency across every report and dashboard. For businesses with complex data environments, this emphasis on governable metrics eliminates the confusion of “multiple versions of the truth” and builds trust in performance reporting across departments.
Looker integrates directly with cloud data warehouses such as BigQuery, Snowflake, and Redshift, making it an excellent fit for organizations that already operate in a modern data stack.
Features
- Semantic modeling (LookML) for central metric definitions.
- Embedded analytics and flexible dashboarding.
- Integration with BigQuery and other cloud warehouses.
- API access for custom applications and embedded KPIs.
Pricing
Looker uses enterprise pricing that depends on deployment scale, data warehouse integration, and embedding needs. It generally requires sales engagement for quotes.
Pros
- Strong metric governance and centralized definitions.
- Great for embedded analytics and consistent KPI logic.
- Built for cloud data warehouses and developers.
Cons
- Requires modeling knowledge (LookML).
- Higher cost for small teams.
Why it’s good for KPI tracking
Looker is exceptional when you need governed KPI software that ensures every team uses the same metric definitions. It’s ideal for companies with a central data warehouse that want consistent, trusted KPIs across dashboards and apps.
8. Sisense
Sisense is a powerful analytics and KPI software platform that combines a high-performance analytics engine with fully embeddable dashboards. It is especially popular with developers and product teams that want to integrate KPI tracking directly into applications, client portals, or SaaS platforms. By focusing on throughput and scalability, Sisense makes it possible to manage complex KPI needs and large datasets without sacrificing speed or performance.
The platform supports connections to a wide range of databases, cloud warehouses, and business applications, allowing teams to consolidate all their performance data in one place.
Features
- In-chip analytics for speed on large datasets.
- Embedding APIs for product analytics and customer portals.
- Data modeling, mashups, and AI-augmented analytics.
- Self-service dashboards for business users.
Pricing
Sisense offers enterprise licensing focused on scale, embedding, and advanced analytics. Pricing is typically custom.
Pros
- Strong for embedded KPI experiences within products.
- Handles big data and complex joins well.
- Developer-friendly with APIs.
Cons
- Licensing & implementation cost for smaller teams.
- Setup requires data engineering & planning.
Why it’s good for KPI tracking
If your goal is to embed KPI dashboards into customer products or to power a data-rich internal analytics environment, Sisense provides both the performance and the API surface to make KPI reporting part of the product experience.
9. Domo
Domo is a cloud-native BI and KPI software platform built for business leaders and executives who want an all-in-one data-to-dashboard solution. Unlike point tools that only handle reporting, Domo combines ETL (extract, transform, load), data warehousing, and interactive dashboards into a single platform. This end-to-end approach helps organizations eliminate tool sprawl, reduce data silos, and deliver actionable KPIs from raw data to decision-makers in one streamlined workflow.
Domo connects to hundreds of data sources, including CRMs, ERP systems, social platforms, and cloud storage, making it a versatile choice for companies with diverse data stacks.
Features
- End-to-end data pipeline: ingestion, transformation, visualizations.
- Pre-built connectors and appstore for common metrics.
- Mobile & alerting system for executives.
- Collaboration & data governance features.
Pricing
Domo positions itself as an enterprise platform; pricing is custom and typically reflects the breadth of connectors, users, and apps deployed.
Pros
- Comprehensive platform that reduces tool sprawl.
- Strong mobile & executive dashboard focus.
- Good for cross-functional KPI consolidation.
Cons
- Can be expensive for smaller teams.
- Steeper learning curve for complex transformations.
Why it’s good for KPI tracking
Domo suits companies that want a single vendor to handle data ingestion, modeling, and KPI dashboards. It’s well suited to enterprise users who want out-of-the-box connectivity and executive-grade performance dashboards.
Also Read: How to Allow Customers to Add Tips in WooCommerce
10. Qlik Sense
Qlik Sense is a powerful self-service analytics and KPI software platform that helps organizations explore data in an intuitive, interactive way. Unlike traditional BI tools that require predefined queries, Qlik Sense is powered by its associative engine, which allows users to freely explore relationships across datasets. This makes it especially useful for teams that want to go beyond static dashboards and discover new insights hidden in their KPIs.
The platform connects to a wide variety of data sources, from cloud applications and databases to spreadsheets and enterprise systems. Users can build interactive dashboards with drag-and-drop tools, apply filters dynamically, and drill down into details without needing to write complex queries.
Features
- Associative engine for exploration across multiple datasets.
- Responsive visualizations and guided analytics.
- On-prem or cloud deployment options.
- Augmented intelligence and natural language insights.
Pricing
Qlik offers subscription pricing for cloud deployments and enterprise licensing for server-based deployments. Costs depend on users and deployment choices.
Pros
- Great for exploratory analysis and root-cause investigations.
- Powerful in-memory engine for complex joins.
- Good for analytics teams that value discovery.
Cons
- Not as immediately “dashboard-lite” as dedicated KPI tools.
- Requires design and modeling discipline.
Why it’s good for KPI tracking
Qlik Sense helps teams investigate KPI anomalies quickly. Its associative analytics is especially useful when a metric moves unexpectedly and you need to discover contributing factors across many dimensions.
11. Mode Analytics
Mode Analytics is a modern analytics and KPI software platform built with data teams in mind. Unlike no-code dashboard tools, Mode focuses on providing analysts and data scientists with the flexibility to work directly in SQL, Python, and R notebooks, making it a powerful choice for organizations that want reproducible KPI reports and advanced collaboration. It bridges the gap between raw data exploration and business-ready dashboards by letting analysts build, share, and schedule reports that the rest of the company can trust.
The platform allows analysts to query data from warehouses such as Snowflake, Redshift, BigQuery, and Postgres, then immediately visualize results using Mode’s built-in charting tools.
Features
- SQL-first notebooks with built-in visualization.
- Python & R integration for advanced modeling.
- Report sharing and scheduled email reports.
- Versioned notebooks for reproducibility.
Pricing
Mode offers free tiers for small teams and paid plans for enterprise collaboration and security. Pricing depends on users and feature requirements.
Pros
- Excellent for analyst-driven KPI workflows.
- Combine ad hoc analysis with scheduled KPI reports.
- Reproducible, documented analysis.
Cons
- Not aimed at non-technical business users.
- Fewer prebuilt connectors than consumer KPI tools.
Why it’s good for KPI tracking
Mode is ideal when KPIs require SQL modeling and analyst validation before publication. It turns raw queries into repeatable reports and dashboards that teams can trust.
12. Datapine
Datapine is a versatile business analytics and KPI dashboard software designed to make data modeling and visualization accessible to non-technical users. While many BI tools require SQL knowledge or data engineering skills, Datapine focuses on ease of use, giving managers and business leaders the ability to build powerful dashboards without writing a single line of code. This makes it especially valuable for SMBs and mid-market companies that want data-driven insights but don’t have large analytics teams.
The platform offers a drag-and-drop interface that allows users to create custom KPI dashboards quickly. It connects to a wide range of data sources — including spreadsheets, databases, CRMs, and cloud platforms — and brings them together into a unified reporting environment.
Features
- Drag-and-drop KPI builder and visual query designer.
- Forecasting, predictive analytics, and automated reporting.
- Prebuilt industry templates and KPI libraries.
- Role-based access and scheduled exports.
Pricing
Datapine has subscription plans that vary by data sources and user seats. They usually offer demos and trial options for evaluation.
Pros
- Strong self-service analytics for non-technical users.
- Good for SMB to mid-market with growing analytics needs.
- Forecast and trend tools built-in.
Cons
- Less flexible for advanced embedded analytics.
- Some advanced features may require additional setup.
Why it’s good for KPI tracking
Datapine brings accessible KPI modeling to managers who don’t want to code. It’s a good fit when you need performance dashboard tools that business users can maintain independently.
13. Whatagraph
Whatagraph is a KPI reporting software built specifically for marketing teams and agencies that need to deliver cross-channel performance reports quickly and consistently. Instead of spending hours pulling data from multiple platforms, Whatagraph automates the process, consolidating metrics into visual, client-ready dashboards and reports. Designed to save time on repetitive reporting tasks, it enables agencies to focus on insights and strategy rather than data wrangling.
The platform integrates with a wide range of marketing and advertising tools, including Google Analytics, Facebook Ads, LinkedIn, HubSpot, Mailchimp, and many more.
Features
- Automated cross-channel reporting (ads, socials, analytics).
- Client-facing templates and white-labeling.
- Scheduled sending and PDF exports.
- Data transformations and metric aggregations.
Pricing
Whatagraph offers tiered plans by number of data sources and reports, with transparent per-month pricing for agencies and marketing teams.
Pros
- Ideal for agencies and marketing teams needing automated KPI reports.
- Good white-label options for client delivery.
- Saves time on recurring reports.
Cons
- Focused on marketing — less relevant for product or finance KPIs.
- Limited deep data modeling.
Why it’s good for KPI tracking
For marketing teams and agencies tracking campaign KPIs, Whatagraph automates cross-channel reporting and produces polished dashboards that speed client communication and decision-making.
14. Cyfe
Cyfe is an all-in-one business dashboard and KPI software designed to give startups and SMBs a unified overview of their operations. Instead of toggling between multiple analytics tools, spreadsheets, and reports, Cyfe consolidates data from marketing, sales, finance, customer support, and operations into a single, easy-to-read dashboard. For small businesses that want budget-friendly performance tracking, it offers a practical alternative to more complex and expensive BI platforms.
The platform comes with hundreds of pre-built widgets that connect to popular business apps such as Google Analytics, Salesforce, QuickBooks, and social media platforms.
Features
- Wide range of prebuilt widgets for common services.
- White-label dashboards and historical caching.
- Real-time streaming widgets for selected sources.
- Export and scheduled PDF reports.
Pricing
Cyfe offers simple and affordable pricing tiers, often with a lifetime or annual option suitable for smaller teams.
Pros
- Low cost and easy to set up.
- Good for tracking cross-functional KPIs in one place.
- All-in-one approach reduces tool fragmentation.
Cons
- Limited advanced analytics — it’s primarily dashboarding.
- Smaller vendor ecosystem compared to large BI players.
Why it’s good for KPI tracking
Cyfe is a sensible entry-level KPI software for startups that need a single dashboard across multiple functions without buying multiple point tools.
15. ChartMogul
ChartMogul is a subscription analytics and revenue KPI software purpose-built for SaaS and recurring revenue businesses. Unlike general BI tools, it focuses specifically on the unique metrics that matter most to subscription models — including MRR (Monthly Recurring Revenue), ARR (Annual Recurring Revenue), churn, customer lifetime value (LTV), and net revenue retention. For SaaS founders, finance leaders, and growth teams, ChartMogul delivers a dedicated platform to understand the health and trajectory of their recurring revenue streams.
The platform integrates seamlessly with billing and payment systems such as Stripe, Braintree, Chargebee, and Recurly. Once connected, it automatically pulls in customer and subscription data, transforming it into ready-to-use dashboards and reports.
Features
- MRR, ARR, churn, LTV, cohort analysis, and customer segmentation.
- Integrations with billing and payment systems (Stripe, Braintree).
- Customer analytics, segmentation, and automated reports.
- Forecasting and revenue attribution.
Pricing
ChartMogul uses tiered pricing based on ARR or number of customers tracked. They offer plans for startups through enterprise.
Pros
- Built specifically for subscription revenue KPIs.
- Deep cohort and churn analysis features.
- Quick integration with billing systems.
Cons
- Narrow focus — not for general cross-functional KPI dashboards.
- Data model tailored to subscriptions, not ad hoc metrics.
Why it’s good for KPI tracking
If your core KPIs revolve around recurring revenue and retention, ChartMogul is a purpose-built KPI tool that gives instant insight into business health and cohort behavior.
How to Choose the Best KPI Software for Your Business
Choosing the right KPI software is about matching your team’s data maturity and dashboard needs. Start with these criteria: integrations (does it connect to your DB, CRM, billing, and ad platforms?), data modeling (can you create and govern metric definitions?), and user roles (who needs edit vs. view access?). Consider refresh cadence — some KPI tracking software does near-real-time streaming while others refresh hourly or daily.
Next, weigh ease of adoption. If non-technical teams will own the dashboards, prioritize no-code builders or templates (Databox, Geckoboard, Datapine). If you need advanced analysis and governance, enterprise BI (Tableau, Looker, Power BI) will scale better. Also consider embedding needs — if you want KPIs inside your product or client portal, pick an embeddable analytics platform (Sisense, Looker).
Finally, evaluate total cost of ownership: subscription fees, data warehousing or ETL costs, implementation services, and the human overhead for dashboard maintenance. Run a pilot with one team and measure time saved, reporting accuracy, and adoption before scaling.
Final Thoughts on KPI Software
KPI software has become the backbone of performance-driven organizations. In 2025, the best tools blend ease-of-use with trustworthy metric governance so teams can act on insights confidently. Whether you opt for lightweight performance dashboard tools or a full BI platform, prioritize consistent metric definitions and rapid adoption.
Start with high-impact KPIs, connect your primary data sources, and iterate dashboards based on user feedback. The right KPI software reduces reporting overhead, improves alignment, and keeps the organization focused on outcomes. Shortlist two or three vendors from the list above, pilot with a team, and choose the platform that best balances self-service usability with the metric rigor your business needs.
Interesting Reads:
How to Post an Activity at the Optimal Time in BuddyPress
How to Choose the Right LMS System for Your Team
Best Alumni Management Software
